VACANCY: ADMINISTRATIVE CO-ORDINATOR FOR HUGG
BACKGROUND:
HUGG is national suicide bereavement charity. We provide support
groups, we help to raise public awareness about suicide bereavement,
we are a voice for those bereaved by suicide and we advocate for
change in how state institutions engage and support those bereaved by
suicide.
We are unique, as all of our services are delivered by volunteers who
themselves have been bereaved by suicide. This gives everyone who
connects with us the reassurance that we understand their pain and
loss. We liaise with professionals and organisations in the
bereavement sector to advance best practice and engage with suicide
research, to better inform public policy and improve bereavement
services.
ADMINISTRATIVE COORDINATOR FOR HUGG ? PART-TIME (3 DAYS PER WEEK)
Closing Date **Apply on the website**th February **Apply on the
website**
Proposed Interview Date (s) Week commencing **Apply on the website**th
March **Apply on the website**
Location of Post Working from own home. Post may relocate to South
Dublin/City location within 2 years.
Hours: Post is for 3 days per week (9am to 5.**Apply on the
website**pm)
Reporting Relationship: The post holder will report directly to the
CEO or delegated person.
_PRINCIPAL DUTIES AND RESPONSIBILITIES_
* To provide confidential administrative support to the CEO and
Volunteers of HUGG.
* To develop and maintain efficient and effective administrative
systems and procedures within the organisation.
* Be responsible for the organisation and management of specific
projects and events as delegated by the CEO.
* To prepare presentations, spreadsheets and reports (using Canva,
PowerPoint, Excel, Word, Salesforce).
* To address volunteer and clients? queries (online, by phone or
in-person) and provide relevant information on HUGG?s services.
* To maintain rapport with the public, volunteers, the HUGG board
and stakeholders, setting priorities and problem solving for workflow
issues.
* To support the CEO in budget administration, record budget
expenditure relating to the office and manage Volunteer?s expenses.
* To update HUGG?s website and social media presence on Twitter,
Instagram & Facebook.
* To liaise effectively with a wide range of colleagues, service
users and other stakeholders, representing our organisation in every
interaction in a professional manner.
_ESSENTIAL QUALIFICATIONS_
* Leaving Certificate
* 3 years administrative experience (min)
* European Computer Driving Licence
_SKILLS, KNOWLEDGE & EXPERIENCE_
* Executive administrative skills.
* Proven experience in handling confidential and sensitive
information
* Experience of managing and reporting on budgets efficiently and
effectively.
* Experience of organising time effectively, create work schedules,
prioritise workload and meet deadlines.
_PROBLEM-SOLVING AND CREATIVE SKILLS_
* Proven ability to identify creative and innovative approaches to
problem solving.
_COMMUNICATION SKILLS_
* Ability to communicate with a wide range of people effectively,
adapting style to suit the audience, and demonstrating empathy where
appropriate.
* Experience of presenting information in a confident and articulate
manner to a range of audiences.
* Experience of using MS Office applications including Word, Excel,
Power point and Outlook.
* Digitally savvy ? ability to manage HUGG?s website updates and
social media presence
_DESIRABLE_
* An interest in suicide prevention and/or bereavement support
* Some knowledge and experience of working in or with the voluntary
sector is desirable
* GDPR Training
* Social media management or marketing experience would be an
advantage for this role
* Experience of event management
* Experience using Salesforce
_PERSONAL ATTRIBUTES_
* Positive, flexible and ?can-do? attitude.
* Ability to work on your own and use own initiative, prioritise and
multi-task.
* Ability to work under pressure and adapt to changing priorities
and demanding deadlines.
* Strong interpersonal skills.
* Be flexible on working hours
_OTHER REQUIREMENTS SPECIFIC TO THE POST_
* Appropriate references.
* Broadband and ability to work from own home
* Full driving licence and own transport required.
SALARY: ?**Apply on the website**,**Apply on the website** for 3
days per week (FTE ?**Apply on the website**,**Apply on the
website**)
ANNUAL LEAVE: **Apply on the website** days (pro rata)
SHORT LISTING: Applicants will be short listed for interview based on
the information supplied on their CV and letter of application at the
closing date.
Please email CV and cover letter to **APPLY ON THE WEBSITE** or post
to HUGG, 4 Kilvere Park, Cypress Downs, Templeogue, Dublin
D6WHN**Apply on the website**
Criteria for short listing are based on the requirements of the post
as outlined in the post specific requirements, duties, skills,
competencies and/or knowledge section of this job specification.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
